Turn Every Missed Call Into Revenue.
Your AI Receptionist Never Stops Working.
Click the button, share your business details, and instantly transform them into a smart AI assistant that understands your brand, engages your customers, and works for you 24/7.
How It Works
Three Steps to Fully Automated
Call Handling
OPERATIONAL FRAMEWORK
Architecture of Intelligence
Our end-to-end integration ensures that high-fidelity AI
becomes a permanent pillar of your clinical practice.
About VA FORCE
How does VA FORCE handle clinical ambient intelligence?
VA FORCE uses proprietary neural processing to capture and analyze patient-clinician interactions in real-time.
How life like is the voice?
The technology has reached a point where the voices are incredibly natural. They have human-like inflection and near-instant response times (under 1 second), so your clients won't feel like they are talking to a robot.
Can they handle complex talks or just scripts?
VA FORCE agents are not limited to rigid scripts. They are engineered to understand context, handle "edge cases," and navigate complex client inquiries based on your specific practice workflows.
Does it work for both incoming and outgoing calls?
Yes. Our agents can answer your phones 24/7 (inbound) and also perform proactive tasks making appointment or transferring calls. (inbounds).
Pricing & Ownership
What is the setup cost?
The setup cost ranges from $450 to $600, depending on the complexity of your business needs. Additionally, there is a monthly charge of $97 to keep your AI bot running smoothly and up to date.
What is "Managed AI"?
At VA FORCE, we don't just build it and leave. Managed AI is our ongoing service where we monitor, maintain, and optimize your agent to ensure it continues to perform perfectly as your practice grows.
What do the platform costs look like?
We pass through the raw costs of the voice and telephony providers without any markup. This typically ranges from $0.08 to $0.14 per minute for voice and about $0.01 to $0.02 for the phone line.
Is this a recurring subscription or do I own it?
You own the asset. Unlike SaaS companies that charge you forever to access their tool, VA FORCE builds the system for you. Once the build is done, it is your property.
What is the return on investment (ROI)?
Compared to a full-time receptionist, a VA FORCE agent costs a fraction of the price, never takes a sick day, answers instantly 24/7, and handles multiple calls at once, drastically reducing overhead while capturing more leads.
Integrations & Technical Details
Will it work with my current software?
Yes. VA FORCE specializes in custom integrations. Whether you use Jane, Cliniko, HubSpot, or any other EHR/CRM, we connect the AI directly to your existing tech stack.
Can it book appointments?
Absolutely. The agent can check your real-time availability and schedule clients directly into your calendar.
Can the AI transfer calls to my staff?
Yes. If a call requires a human touch or is an emergency, the AI can seamlessly transfer the client to your office line.
Can it follow up via text or email?
Yes, our agents can trigger automated SMS or email confirmations and follow-ups immediately after a call ends.
What is the return on investment (ROI)?
Compared to a full-time receptionist, a VA FORCE agent costs a fraction of the price, never takes a sick day, answers instantly 24/7, and handles multiple calls at once, drastically reducing overhead while capturing more leads.
Implementation & Compliance
How long is the setup process?
From our initial discovery meeting to a live agent, the process typically takes between 2 to 4 weeks.
Is the system HIPAA compliant?
Security is our priority. VA FORCE uses HIPAA-ready architecture, ensuring that Patient Health Information (PHI) is handled with the highest level of encryption and privacy.
Does the AI make medical decisions?
No. Our agents handle administrative tasks like booking and FAQs.
Does it have to tell patients it’s an AI?
While the AI is very realistic, we recommend transparency to maintain client trust, and in many jurisdictions, it is a best practice (or requirement) to disclose that the caller is an AI assistant.
Support & Scaling
What happens after the agent goes live?
VA FORCE provides 60 days of Managed AI included with every build. After that, we offer month-to-month support to keep your agent updated with any changes in your staff or services.
Can it handle a high volume of calls?
Yes. One of the biggest perks of VA FORCE is that the agent can handle an infinite number of simultaneous calls. Your clients will never hear a busy signal or be put on hold again.
What types of practices do you serve?
We work across the healthcare spectrum, including Dental, Physiotherapy, Concierge Medicine, and Allied Health. If your practice takes phone calls, VA FORCE can automate them.